This page details common team collaboration tools. To encourage adoption, teams should first discuss what type of tools they need as a group and then aim to adopt just one or two tools. Please note that teams are encouraged to use products already licensed by Duke or available for free. Currently, all products requiring purchase must first be approved by Duke OIT using the following request form: IT Procurement Form. More information can be found on the OIT website: IT Procurement website.
Technology |
Description |
Communication |
|
| Sympa Listserv Duke licensed product |
Create and manage listservs for your team. |
| Microsoft Teams Duke licensed product |
Team collaboration space that includes tools for file management and editing as well as video calls and text chats. |
| Slack | Email alternative that allows users to create workgroups and chat rooms, and keeps everything in one place. Limited version is available for free. |
| Jabber Duke licensed product |
Available through Duke, this software combines instant messaging and video conferencing. |
| Discord | Collaboration tool with chat, voice and video options. |
| Zoom Duke licensed product |
Video conferencing program with recording. |
| Skype | Video conferencing and text chat program. Most uses are free. |
File Sharing and Management |
|
| Box Duke licensed product |
Allows for asynchronous file sharing. If a project folder is created through Duke toolkits, storage is unlimited. |
| Google Docs | Free platform for file sharing and synchronous editing. |
| Zotero | Free file sharing application specifically for research applications. It incorporates a built-in function to write metadata for all files. |
| GitLab Duke licensed product |
A platform commonly used by teams collaborating on coding applications, GitLab is a code repository and version control tool for developers. App and site developers can collaborate and review code with teammates to complete projects. |
| Open Science Framework Duke licensed product |
File management system designed for researchers. |
| Duke Wiki Duke licensed product |
Lets groups at Duke share information and collaborate online easily. |
Project Management and Collaboration Spaces |
|
| Asana | A collaborative project management tool to track task lists, who is assigned each task and when it is expected to be completed. Free version limits individual file sizes and is limited to 15 team members. |
| Trello | A collaborative project management tool to track task lists, who is assigned each task and when it is expected to be completed. Free version limits individual file size and number of team boards. |
| Airtable | Task and data management software with hybrid spreadsheet-database functionality, file sharing, and integration with other tools. Free version has limits on file sizes and how long records are kept. |
| MeisterTask Pro Duke licensed product |
Task management software. Free version has limits on number of projects and file size. |
Other |
|
| Teams+ | Free online program that includes space for teams to set ground rules; complete work style inventories; create a workspace for file sharing, task lists, discussion, and calendaring; access advice on effective teamwork; and provide peer feedback. |
| Sites@Duke Duke licensed product |
Create and host a website for free via Duke. |
| Sakai Duke licensed product |
Learning management system supported by Duke. Traditionally used for courses, but can help team leaders who want one platform for posting announcements, sharing resources and files (including video), hosting discussion forums and organizing tasks or assignments. |
| Doodle | Free scheduling software with poll-based format. |
| When2Meet | Free scheduling software that allows users to select blocks of time on a weekly calendar. |
| Qualtrics Duke licensed product |
Survey software supported by Duke. |
| Duke Kits Duke licensed product |
Allows team leaders to organize a list of online tools used by the team. |
| Warpwire Duke licensed product |
Upload and share videos with anyone with a Duke NetID. |