Team Collaboration Tools

This page details common team collaboration tools. To encourage adoption, teams should first discuss what type of tools they need as a group and then aim to adopt just one or two tools. Please note that teams are encouraged to use products already licensed by Duke or available for free. Currently, all products requiring purchase must first be approved by Duke OIT using the following request form: IT Procurement Form. More information can be found on the OIT website: IT Procurement website.

Technology

Description

Communication

Sympa Listserv
Duke licensed product
Create and manage listservs for your team.
Microsoft Teams
Duke licensed product
Team collaboration space that includes tools for file management and editing as well as video calls and text chats.
Slack Email alternative that allows users to create workgroups and chat rooms, and keeps everything in one place. Limited version is available for free.
Jabber
Duke licensed product
Available through Duke, this software combines instant messaging and video conferencing.
Zoom
Duke licensed product
Video conferencing program with recording.
Skype Video conferencing and text chat program. Most uses are free.

File Sharing and Management

Box
Duke licensed product
Allows for asynchronous file sharing. If a project folder is created through Duke toolkits, storage is unlimited.
Google Docs Free platform for file sharing and synchronous editing.
Zotero Free file sharing application specifically for research applications. It incorporates a built-in function to write metadata for all files.
GitLab
Duke licensed product
A platform commonly used by teams collaborating on coding applications, GitLab is a code repository and version control tool for developers. App and site developers can collaborate and review code with teammates to complete projects.
Open Science Framework
Duke licensed product
File management system designed for researchers.
Duke Wiki
Duke licensed product
Lets groups at Duke share information and collaborate online easily.

Project Management and Collaboration Spaces

Asana A collaborative project management tool to track task lists, who is assigned each task and when it is expected to be completed. Free version limits individual file sizes and is limited to 15 team members.
Trello A collaborative project management tool to track task lists, who is assigned each task and when it is expected to be completed. Free version limits individual file size and number of team boards.
Airtable Task management software. Free version has limits on file sizes and how long records are kept.
MeisterTask Pro
Duke licensed product
Task management software. Free version has limits on number of projects and file size.

Other

Sites@Duke
Duke licensed product
Create and host a website for free via Duke.
Sakai
Duke licensed product
Learning management system supported by Duke. Traditionally used for courses, but can help team leaders who want one platform for posting announcements, sharing resources and files (including video), hosting discussion forums and organizing tasks or assignments.
Doodle Free scheduling software with poll-based format.
When2Meet Free scheduling software that allows users to select blocks of time on a weekly calendar.
Qualtrics
Duke licensed product
Survey software supported by Duke.
Duke Kits
Duke licensed product
Allows team leaders to organize a list of online tools used by the team.
Warpwire
Duke licensed product
Upload and share videos with anyone with a Duke NetID.