Project Proposal Guidelines

Request for Proposals for 2021-2022 Bass Connections Project Teams

Proposals for joint Bass Connections and Data+ projects must be received by November 2, 2020 at 5:00 p.m. Proposals for Bass Connections project teams are due December 4, 2020 at 5:00 p.m.

All proposals must be submitted through the online proposal form. You may work directly within the online form and save and return to the form as you work. You may also preview the proposal questions and draft your responses using the following Word template.

These guidelines are intended to provide guidance on the proposal process and address common questions. Interested faculty, particularly those who have never led a Bass Connections team, are also encouraged to contact a Bass Connections theme leader or Laura Howes, Director of Bass Connections, at laura.howes@duke.edu with questions or to discuss potential ideas or bring your questions to our Zoom office hours on:

Opportunity

Bass Connections brings together faculty, postdocs, graduate students, undergraduates and community partners to tackle complex societal challenges in interdisciplinary research teams. Faculty may apply for between $5,000 and $25,000 for a year-long project team.

For some faculty, Bass Connections provides a mechanism to pilot a new research initiative and lay the groundwork for external grant proposals. For others, Bass Connections offers an innovative teaching model and the chance to mentor students in a small group atmosphere. Bass Connections also provides a model for initiating or deepening engagement with a community organization or collaborators outside of Duke who can provide input into the construction of research questions and translate research findings into action. For more information about benefits for faculty, see our faculty perspectives or our faculty evaluation report.

Key Requirements and Eligibility

  • Proposals may be submitted by any faculty member. Staff, graduate students, postdocs and trainees/fellows may also propose projects, but all projects must have at least one faculty team leader.
  • Individuals may propose more than one project but should not serve as a team leader on more than one project per year unless those projects each have another committed co-leader who is a regular rank faculty member. Individuals may serve as a team contributor on more than one project.
  • Team leaders are expected to be regularly available (i.e., not on sabbatical away from Durham or extended leave) during the year in which the project would take place (2021-2022) and to attend all team meetings. We recommend that faculty notify their department chairs of their intent to apply to help with departmental planning.
  • Teams should provide opportunities for at least five students (graduate and undergraduate) to participate.
  • Bass Connections teams are expected to meet at least weekly. During the academic year, students receive academic credit as the default mechanism (via a tutorial or independent study). Student compensation during the academic year is generally reserved for students in leadership roles on a team.
  • Projects typically run for either 9 or 12 months. Projects may start in Summer 2021 or Fall 2021.

The Bass Connections Model

Bass Connections project teams should establish three core connections:

  1. across areas of disciplinary expertise
  2. across learner levels
  3. between the academy and the broader world1

1 While Bass Connections is primarily focused on applied research, through Together Duke we are now able to support a handful of projects that address interdisciplinary research questions of a more fundamental nature, and as such do not directly engage with a community organization or concrete societal problems (e.g., lab research with mouse models, explanatory research around natural phenomena, philosophical questions related to understanding the human condition, archival research on a historical topic). 

Project teams are expected to be more than a collection of individuals working in parallel. Instead, they should foster dynamic collaboration in which all members are exposed to the diverse aspects of each project and work together toward shared goals.

Projects should provide students and faculty the opportunity to struggle collectively with a complex problem and produce meaningful deliverables. Products may take several forms, including published reports and articles, curated exhibitions, datasets to spur further research, marketable services or commodities and strategic solutions for community needs. Projects are encouraged (but not required) to involve external community partners (e.g., private companies, school systems, international NGOs and U.S. or international government entities).

Thematic Areas

Projects may be proposed in relation to one or more of the five broad, interdisciplinary themes of Bass Connections, or to Bass Connections Open. This year, we particularly welcome and encourage projects  proposed to any theme  focused on racial injustice and inequality, systemic racism and social justice.

Bass Connections Open

Faculty may propose a project that meets the three core connections of Bass Connections but does not align with one of the five themes. You cannot apply to both Bass Connections Open and a theme. Proposals submitted through this channel should explore new topics beyond the current theme areas, keeping in mind that those themes are broad and interdisciplinary.

The Model in Practice

For faculty who have never led a Bass Connections project, the following information may be helpful in understanding how the program works operationally:

  • Team leadership: Teams are generally led by at least two leaders – at least one of whom must be a faculty member. Staff, graduate students, postdocs and trainees/fellows may co-lead projects, but all projects must have at least one faculty team leader who engages with the team regularly (i.e., attends all team meetings). Team leaders should ideally represent different disciplinary perspectives (even if within the same school or department). If team leaders do not represent different disciplines, the project proposal should clearly articulate how the research, and the team of students to be formed, will take an interdisciplinary approach. Co-leaders from other institutions/external partners are also welcome.
  • Meeting times: Teams should meet at least once a week (in person or virtually), with individual task assignments between meetings. Some teams divide into sub-teams and meet within sub-teams weekly and then combine as an entire team every other week or monthly. Appointing a graduate student or postdoc as a project manager can help with the facilitation of these meetings as well as general team productivity and communication. However, please note that project managers are meant to complement, not replace, faculty leadership of a team.
  • Student credit and compensation: Undergraduate and graduate students generally receive academic credit during the academic year. Bass Connections will work with you to set up credit options and get students enrolled. By default, teams will be set up as a tutorial starting in 2021-2022, although independent study credit will remain an option. Advanced graduate students and/or students serving in a differentiated role that requires additional responsibilities (e.g., project managers) may receive compensation in lieu of credit. Any compensation for students should be included in the budget. 
  • Team size: The size of Bass Connections teams varies widely and depends on the scope of work, how you envision dividing tasks and your leadership structure. On average, our teams include about nine students (graduate and undergraduate). Given the high degree of student interest, we encourage teams to create opportunities for at least five students per team. All teams must include undergraduate students. Teams are strongly encouraged to include differentiated roles for graduate students to serve as mentors, sub-team leaders and/or project managers. 
  • Student recruitment and selection: Bass Connections program leadership works with team leaders to distribute information about the project to prospective students and to solicit applications through a central application process. Team leaders may also recruit students through their own channels.
  • Timing of projects: Projects generally run for a year. For some teams this means a full calendar year in which students do baseline research or fieldwork during the summer preceding or following the academic year; other teams take place during the academic year alone. Teams may apply for renewal funding, but funding is only provided one year at a time.
  • Administrative management: Each Bass Connections theme is led by one or two faculty and a theme administrator. Themes, working with the Bass Connections office, will provide support to teams throughout the year including helping with student recruitment, course credit options, financial management, troubleshooting, etc. Themes also provide opportunities for faculty and students to share practices and lessons across teams.

Special Opportunities

When completing a proposal, faculty may choose to take advantage of the following opportunities. Please note that applying for these opportunities will not increase your project budget, but rather may increase the likelihood that your project will be selected by allowing us to leverage funds designated for a specific purpose.

  • Joint proposals for Bass Connections projects and Summer 2021 Data+ projects: Data+ is a summer research program affiliated with Bass Connections. You may propose a Data+ project linked to a year-long Bass Connections project through this RFP – you do not need to complete a separate application for Data+. However, to align with the Data+ timeline, you must submit your proposal by November 2, 2020. Your proposal should articulate how you will connect the summer research experience with the year-long project. Please note that funding decisions will be made by each program individually, so it is possible that your proposal may be accepted for only Data+ or only Bass Connections. Please contact us if you want to discuss how other faculty have linked these experiences in the past. Specific questions about Data+ should be directed to Paul Bendich or Gregory Herschlag.

    We also encourage teams to link year-long Bass Connections projects to Story+. Faculty wishing to apply to Story+ must also complete the Story+ RFP, also due December 4, 2020. Please contact Amanda Starling Gould with questions about Story+.

  • Biodiversity Conservation: Through a gift to the Nicholas School of the Environment and Bass Connections, funds are available to support projects related to biodiversity conservation: projects that aim at stopping degradation of the planet’s natural environment, the species it harbors and the services it provides to people. These projects must include at least one NSOE faculty, postdoc or graduate student on the proposal. For more information, contact Lori Bennear. Faculty who wish to propose projects under this opportunity should apply through the Energy & Environment theme and check the Biodiversity Conservation option.
  • Ethics: For projects proposed through Bass Connections Open, funds are available to support projects that address ethical and normative issues broadly-conceived, with a preference for projects that overlap with core Kenan program areas. If you are interested in discussing ideas for potential projects, please contact Suzanne Shanahan, Director of the Kenan Institute. Faculty who wish to propose projects under this rubric should apply through Bass Connections Open and check the Ethics option.
  • Arts: Funds are available to support projects that complement hands-on artistic creation in any medium with research related to aesthetic, cultural, historical or theoretical dimensions that inform the work. The project should culminate in a public exhibition, screening, reading or performance.  The project team may have dedicated space in the Rubenstein Arts Center if appropriate. If you are interested in discussing ideas for potential projects, please contact Scott Lindroth, Vice Provost for the Arts. Faculty who wish to propose projects under this rubric should apply through any theme or Bass Connections Open and check the Arts option.
  • Humanities: Funds are available to support projects that engage critically or creatively with the humanities (e.g., languages, literature, culture, history, philosophy, religion, the arts and/or other related domains). Projects that involve substantive contributions from humanities faculty and students are encouraged. If you are interested in discussing ideas for potential projects, please contact Christina Chia, Associate Director of the Franklin Humanities Institute. Faculty who wish to propose projects under this rubric should apply through any theme or Bass Connections Open and check the Humanities option.

Proposal Elements

All proposals must be submitted through the online proposal form, but you may preview this form or prepare your responses using the following Word template. Main proposal elements include:

  1. Basic information: Project name, theme selection, primary point of contact
  2. Project description: What issue does the project aim to address and how will the team approach the project?
  3. Team composition: Team leaders, contributors, ideal composition of the student team, external partners
  4. Project details: Travel, summer opportunities
  5. Budget estimate

Project Selection Criteria

Each theme manages the selection process for projects proposed to their theme. Proposals are sent out to faculty for review and are generally assessed on the following dimensions.

  1. Vertical integration: Fosters collaboration across educational levels (e.g., undergraduate and graduate students), with clearly differentiated leadership roles for graduate students
  2. Interdisciplinarity: Fosters collaboration across disciplines
  3. External salience: Addresses an issue of societal importance, ideally by including external partners and/or external engagement as key features of the proposed research (not relevant for “Fundamental Research” proposals)
  4. Teamwork: Describes a clear plan for team-based research
  5. Clarity of purpose: Articulates clear goals (which can still be exploratory in nature) and conveys the potential for the project to lead to later endeavors (whether in the form or additional research, education, or engagement)
  6. Theme alignment: Aligns with the Bass Connections theme to which it has been proposed (unless submitted to Bass Connections Open)

Budget Guidelines

Budgets typically range from $5,000 to $25,000. Funding may cover reasonable research costs such as student support, participant payments, travel, materials and supplies. In general, projects with the highest level of funding include those with travel, summer funding for student work, graduate student support for project management roles, and special research materials.

We strongly encourage proposals that leverage additional funds. Please describe such matching funds (both awarded and under consideration) so that we understand the comprehensive outlay for the project.

Budget Restrictions

The budget template includes common expenses, but you may also add additional expenses. Please note the following specific guidance:

  • Faculty salary: Budgets should not include faculty salary except when a faculty member is expected to secure 100% of their salary. Faculty salary expenses should not comprise more than 25% of the total budget.
  • Staff salary: Budgets should not generally include staff salary. Exceptions include instances in which staff have specialized skills that cannot be covered by students, postdocs or faculty, and in which the staff member would not otherwise be able to participate in the project without salary coverage. Staff salary expenses should not comprise more than 25% of the total budget. 
  • Student support: Please note that during the academic year, students participating in Bass Connections should receive course credit in lieu of a stipend. Exceptions include advanced graduate students and/or students serving in a differentiated role that requires additional responsibilities (e.g., project managers). If you plan to hire students over the summer, when setting an hourly rate, please be mindful of the cost of living in Durham over the summer (our affiliated summer programs Data+ and Story+ provide undergraduate students with a stipend amounting to $12.50/hr). If your budget includes funding for a specific graduate student, we recommend confirming your budget plans with that student’s department.

    The following resources may be useful: Hourly rates and work limitations for all students (click on “Duke Employers” – and note that while this information is on the financial aid site, hourly rates pertain to all student employees); Ph.D. student stipend rates.

  • Non-Duke students: Financial support for non-Duke students should only be included in instances when including such students will enhance the research outcomes of the team. This support may include covering expenses that would enable these students to participate but should generally not include direct compensation.

Project Selection Timing

  • Proposals for join Data+/Bass Connections projects are due November 2, 2020 at 5:00 p.m.
  • Proposals for Bass Connections project teams are due December 4, 2020 at 5:00 p.m.
  • Proposals will be reviewed and refined as needed, and selections will be made by the end of December.
  • Students will be recruited for selected teams in January and February 2021, with student selections made by team leaders by the end of March 2021.
  • Projects may begin as early as Summer 2021 and must begin by no later than Fall 2021.

For More Information

For questions, to discuss potential project ideas, or to identify possible faculty collaborators contact:

Drop-in to one of our Zoom office hours sessions:

Or contact:

Laura Howes, Director, Bass Connections
laura.howes@duke.edu
(919) 684-9021

For questions specific to a theme, please contact a theme leader or administrator, as listed on our website: