Project Proposal Guidelines

Request for Proposals for 2022-2023 Bass Connections Project Teams

The deadline for proposals is Monday, November 1, 2021 at 5:00 p.m.

All proposals must be submitted through the online proposal form. You may work directly within the online form and save and return to the form as you work. You may also preview the proposal questions and draft your responses using the following Word template.

These guidelines are intended to provide guidance on the proposal process and address common questions. Interested faculty, particularly those who have never led a Bass Connections team, are also encouraged to contact a Bass Connections theme leader or Laura Howes, Director of Bass Connections, at laura.howes@duke.edu with questions or to discuss potential ideas. Or, drop in at any time to one of our informal Zoom office hours (https://duke.zoom.us/j/96763627470):

  • Friday, September 10, 10:00-11:00
  • Friday, September 24, 10:00-11:00 
  • Friday, October 8, 9:00-10:00
  • Friday, October 22, 11:00-12:00

Opportunity

Bass Connections brings together faculty, postdocs, graduate students, undergraduates and community partners to tackle complex societal challenges in interdisciplinary research teams. This RFP is for year-long project teams (with the option to pair a proposal with a summer Data+ or Story+ team). Funding for year-long project teams is between $5,000 and $25,000.

For some faculty, Bass Connections provides a mechanism to pilot a new research initiative and lay the groundwork for external grant proposals. For others, Bass Connections offers an innovative teaching model and the chance to mentor students in a small group atmosphere. Bass Connections also provides a model for initiating or deepening engagement with a community organization or collaborators outside of Duke who can provide input into the construction of research questions and translate research findings into action. For more information about benefits for faculty, see our faculty perspectives or our faculty evaluation report.

Key Requirements and Eligibility

  • Proposals may be submitted by faculty, staff, graduate students, postdocs and trainees/fellows, but all projects must have at least one faculty team leader.
  • Individuals may propose more than one project but should not serve as a team leader on more than one project per year, unless those projects each have another committed co-leader who is a regular rank faculty member. Individuals may serve as a team contributor on more than one project.
  • Team leaders are expected to be regularly available (i.e., not on sabbatical away from Durham or extended leave) during the year in which the project would take place (2022-2023), and at least one team leader is expected to attend each team meeting. We recommend that faculty notify their department chairs of their intent to apply, in order to help with departmental planning.
  • Teams should provide opportunities for at least five students (both graduate and undergraduate) to participate.
  • Bass Connections teams are expected to meet at least weekly. During the academic year, students receive academic credit as the default mechanism (via a tutorial or independent study). Student compensation during the academic year is generally reserved for students in leadership roles on a team.
  • Projects typically run for either 9 or 12 months. Projects may start in Summer 2022 or Fall 2022.

The Bass Connections Model

Bass Connections project teams should include three core connections:

  1. Across areas of disciplinary expertise
  2. Across learner levels
  3. Between the academy and the broader world

Project teams are expected to be more than a collection of individuals working in parallel. Instead, they should foster dynamic collaboration in which all members are exposed to the diverse aspects of each project and work together toward shared goals.

Projects should provide students and faculty the opportunity to grapple collectively with a complex problem and produce meaningful deliverables. Products may take several forms, including published reports and articles, curated exhibits, datasets to spur further research, marketable services or commodities and strategic solutions for community needs. Projects are encouraged (but not required) to involve external community partners (e.g., private companies, school systems, international NGOs and U.S. or international government entities).

Thematic Areas

Projects may be proposed in relation to one or more of the five broad, interdisciplinary themes of Bass Connections, or to Bass Connections Open.

Bass Connections Open

Faculty may propose a project that meets the three core connections of Bass Connections but does not align with one of the five themes. You cannot apply to both Bass Connections Open and a theme. Proposals submitted through this channel should explore new topics beyond the current theme areas, keeping in mind that those themes are broad and interdisciplinary.

This year, in partnership with the Office of the Vice Provost for the Arts, we seek projects across all themes that display the range of ways in which different forms of art intersect with how we understand, convey and engage with societal challenges. In addition, the Digital Humanities Initiative at the John Hope Franklin Humanities Institute is looking to support projects with a substantial digital or computational humanities dimension.

The Model in Practice

For faculty who have never led a Bass Connections project, the following information may be helpful in understanding how the program works operationally:

  • Team leadership: Teams are generally led by at least two leaders at least one of whom must be a faculty member. Staff, graduate students, postdocs and trainees/fellows may co-lead projects, but all projects must have at least one faculty team leader. Team leaders are actively engaged in setting project goals, managing project details and mentoring students. Team leaders should attend all (or almost all) team meetings. Teams may also include faculty contributors who engage with the team occasionally. Team leaders should ideally represent different disciplinary perspectives (even if within the same school or department). If team leaders do not represent different disciplines, the project proposal should clearly articulate how the research, and the team of students to be formed, will take an interdisciplinary approach. Co-leaders from other institutions/external partners are also welcome. Looking for collaborators? Visit myRESEARCHpath for resources or contact us to brainstorm ideas.
  • Meeting times: Teams should meet at least once a week (in person or virtually), with individual task assignments between meetings. Some teams divide into subteams that meet weekly and then meet as an entire team every other week or monthly. Appointing a graduate student or postdoc as a project manager can help with the facilitation of these meetings as well as general team productivity and communication. However, please note that project managers are meant to complement, not replace, faculty leadership of a team.
  • Student credit and compensation: Undergraduate and graduate students generally receive academic credit during the academic year. Bass Connections will work with you to set up credit options and get students enrolled. By default, teams will be set up as a tutorial, although independent study credit will remain an option. Advanced graduate students and/or students serving in a differentiated role that requires additional responsibilities (e.g., project managers) may receive compensation in lieu of credit. Any compensation for students should be included in the budget. 
  • Team size: The size of Bass Connections teams varies widely and depends on the scope of work, how you envision dividing tasks and your leadership structure. On average, our teams include about ten students (graduate and undergraduate). Given the high degree of student interest, we encourage teams to create opportunities for at least five students per team. All teams must include undergraduate students. Teams are strongly encouraged to include differentiated roles for graduate students to serve as mentors, subteam leaders and/or project managers. 
  • Student recruitment and selection: Bass Connections program leadership works with team leaders to distribute information about the project to prospective students and to solicit applications through a central application process. Team leaders may also recruit students through their own channels.
  • Timing of projects: Projects generally run for a year. For some teams this means a full calendar year in which students do baseline research or fieldwork during the summer preceding or following the academic year; other teams take place during the academic year alone. Teams may apply for renewal funding, but funding is only provided one year at a time.
  • Administrative management: Each Bass Connections theme is led by one or two faculty and a theme administrator. Themes, working with the Bass Connections office, will provide support to teams throughout the year including helping with student recruitment, course credit options, financial management, troubleshooting, etc. Themes also provide opportunities for faculty and students to share practices and lessons across teams.

Special Opportunities

When completing a proposal, faculty may choose to take advantage of the following opportunities. Please note that applying for these opportunities will not increase your project budget, but rather may increase the likelihood that your project will be selected by allowing us to leverage funds designated for a specific purpose.

  • Joint proposals for Summer 2022 Data+/Story+ and Bass Connections projects: Data+ and Story+ are summer research programs affiliated with Bass Connections. You may propose a Data+ or Story+ summer project linked to a year-long Bass Connections project through this RFP. You do not need to complete a separate application for Data+/Story+.

    Connecting your project with a summer program will enable you to jump-start the work of your team by having a team of students work on either a data science project or an arts/humanities research project over the summer that will then support the goals of your year-long Bass Connections project team. Your proposal should articulate how you will connect the summer research experience to the year-long project.

    You do not need to include Data+/Story+ expenses in the enclosed budget template, which is for year-long teams only. Please note that decisions will be made by each program individually, so it is possible that your proposal may be accepted for only Data+/Story+ or only Bass Connections. Please contact us if you want to discuss how other faculty have linked these experiences in the past.

    Please contact Paul Bendich or Gregory Herschlag with questions about Data+. Please contact Amanda Starling Gould with questions about Story+ or read about what makes a good Story+ project.

  • Biodiversity Conservation: Through a gift to the Nicholas School of the Environment and Bass Connections, funds are available to support projects related to biodiversity conservation. These projects must include at least one NSOE faculty, postdoc or graduate student on the proposal. For more information, contact Lori Bennear. Faculty who wish to propose projects under this opportunity should apply through the Energy & Environment theme and check the Biodiversity Conservation option.
  • Ethics: Funds are available to support projects that address ethical issues broadly-conceived, with a preference for projects that overlap with core Kenan program areas. If you are interested in discussing ideas for potential projects, please contact David Toole, Interim Director of the Kenan Institute for Ethics. Faculty who wish to propose projects under this rubric should apply through any theme or Bass Connections Open and check the Ethics option.
  • Arts: As noted above, in partnership with the Vice Provost for the Arts, we are excited to support more projects that convey the breadth and depth of the arts at Duke. Arts-led projects that include interdisciplinary collaborations and that culminate in exhibits, performances, installations or creative practices, are especially encouraged. (This may include online and virtual activities.) If you are interested in discussing ideas for potential projects, please contact John Brown, Vice Provost for the Arts. Faculty who wish to propose projects under this rubric should apply through any theme or Bass Connections Open and check the Arts option.
  • Humanities: Funds are available to support projects in any area of research in the humanities. Projects proposed by humanities faculty and students are encouraged. In addition, the Digital Humanities Initiative at the John Hope Franklin Humanities Institute is looking to support projects with a substantial digital or computational humanities dimension. If you are interested in discussing ideas for potential projects, please contact Christina Chia, or for digital humanities project ideas, contact Victoria Szabo or Amanda Starling Gould. Faculty who wish to propose projects under this rubric should apply through any theme or Bass Connections Open and check the Humanities option.

Proposal Elements

All proposals must be submitted through the online proposal form, but you may preview this form or prepare your responses using the following Word template. Main proposal elements include:

  1. Basic information: Project name, theme selection, primary point of contact
  2. Project background and description: What issue does the project aim to address and how will the team approach the project?
  3. Team composition and student opportunities: Team leaders, contributors, ideal composition of the student team, external partners; description of how the team will work together and the opportunities for students
  4. Timeline and project details: Travel, summer opportunities
  5. Budget estimate

Project Selection Criteria

Each theme manages the selection process for projects proposed to that theme. Proposals are sent out to faculty for review and are generally assessed on the following dimensions.

  1. Goal clarity and feasibility: Articulates clear and realistic goals with a sound research approach
  2. Interdisciplinarity: Fosters collaboration across disciplines
  3. External salience: Addresses an issue of societal importance, ideally by including external partners and/or external engagement as key features of the proposed research
  4. Teamwork: Describes a clear plan for team-based research
  5. Vertical integration: Fosters collaboration across educational levels (e.g., undergraduate and graduate students), with clearly differentiated leadership roles for graduate students
  6. Budget: Reasonable budget that clearly supports the project goals
  7. Theme alignment: Aligns with the Bass Connections theme to which it has been proposed (unless submitted to Bass Connections Open)

Budget Guidelines

Budgets typically range from $5,000 to $25,000. Funding may cover reasonable research costs such as student support, participant payments, travel, materials and supplies. In general, projects with the highest level of funding include those with travel, summer funding for student work, graduate student support for project management roles, and special research materials.

Tip: If your project involves sensitive protected health information, consider whether you need to budget for PACE in order to enable students access to the data (see PACE cost info).

We strongly encourage proposals that leverage additional funds. Please describe such matching funds (both awarded and under consideration) so that we understand the comprehensive outlay for the project.

Budget Restrictions

The budget template includes common expenses, but you may also add additional expenses. Please note the following specific guidance:

  • Faculty salary: Budgets should not include faculty salary except when a faculty member is expected to secure 100% of their salary. Faculty salary expenses should not comprise more than 25% of the total budget.
  • Staff salary: Budgets should not generally include staff salary. Exceptions include instances in which staff have specialized skills that cannot be covered by students, postdocs or faculty, and in which the staff member would not otherwise be able to participate in the project without salary coverage. Staff salary expenses should not comprise more than 25% of the total budget. 
  • Postdoc salary: Postdoc salary should be limited to no more than $10,000 (including fringe).
  • Student support: Please note that during the academic year, students participating in Bass Connections should receive course credit in lieu of a stipend. Exceptions include advanced graduate students and/or students serving in a differentiated role that requires additional responsibilities (e.g., project managers).

    The following resources may be useful for budgeting for students: Hourly rates and work limitations for all students (click on “Duke Employers” note that while this information is on the financial aid site, hourly rates pertain to all student employees); Ph.D. student stipend rates. Please note that if your budget includes funding for a specific graduate student, we recommend confirming your budget plans with that student's department.

  • Non-Duke students: Financial support for non-Duke students should only be included in instances when including such students will enhance the research outcomes of the team. This support may include covering expenses that would enable these students to participate but should generally not include direct compensation.
  • Conferences and publication costs: While we encourage teams to share and distribute their research, teams should limit spending on conferences and/or journal fees to a total of $3,000.

Project Selection Timing

  • Proposals are due November 1, 2021 at 5:00 p.m.
  • Proposals will be reviewed and refined as needed, and selections will be made by early December.
  • Students will be recruited for selected teams in January and February 2022, with student selections made by team leaders by the end of March 2022.
  • Projects may begin as early as Summer 2022 and must begin by no later than Fall 2022.

For More Information

For questions, to discuss potential project ideas, or to identify possible faculty collaborators contact:

Drop in to one of our Zoom office hours sessions (https://duke.zoom.us/j/96763627470):

  • Friday, September 10, 10:00-11:00
  • Friday, September 24, 10:00-11:00 
  • Friday, October 8, 9:00-10:00
  • Friday, October 22, 11:00-12:00

Or contact:

Laura Howes, Director, Bass Connections
laura.howes@duke.edu
(919) 684-9021

For questions specific to a theme, please contact a theme leader or administrator, as listed on our website:

Faculty are also welcome to reach out to members of the Bass Connections Faculty Advisory Council to discuss project ideas or possible collaborators in their school.