Check-in (Ballroom A) + Breakfast (MarketPlace) + Gallery walk (Ballrooms D-E)

Upon arrival, please visit our welcome table near the entrance of Ballroom A to pick up your name tag. Once you check in, we invite you to engage with the gallery walk next door in Ballroom D-E and get breakfast downstairs at MarketPlace. 

Engaging with the gallery walk: The gallery walk is designed to jumpstart the sharing of ideas and best practices with an eye towards incorporating some of these ideas into your action planning efforts on day two. Please plan to visit the gallery walk in Ballroom D-E at some point during the breakfast hour (8:30-9:30) to engage with the prompts posted around the room. As you circulate, please read what’s on the posters, consider key themes, add new ideas using post-it notes and use voting dots to emphasize ideas you find compelling. As additional notes are added, you may also consider grouping ideas to illustrate emerging trends. Please note that we have pre-populated the gallery walk with many of your fantastic responses to the symposium pre-survey, so even if you are the first to arrive, you will have ideas to engage with and build upon.

Welcome address (Ballrooms A-C)

The welcome address will provide an overview of the goals and structure of the symposium, including a roadmap and expectations for participant engagement.

Speaker:

• Ed Balleisen, Vice Provost of Interdisciplinary Studies, Duke University

Plenary Session 1: Scaffolding and Supporting Effective Collaboration (Ballrooms A-C)

The goal of this session is to provide attendees with an overview of the elements that contribute to team success as well as concrete strategies for preparing faculty and students to effectively collaborate on research teams. This conversation will likely touch on philosophical questions around teaching, learning, and research goals and outcomes, as well as practical advice for supporting teams across a project’s life cycle, including exploring how programs organize and manage project initiation, support team formation, assist with resource acquisition and management, ensure equitable internal and external partnerships, create and deploy timely trainings and resources, support mentorship across disciplines and levels, encourage the creation and sharing of robust outputs, build in mechanisms for monitoring and evaluation, etc.

Facilitator: 

• Kathleen Canning, Dean of the School of Humanities, Rice University

Panelists:

• Christine Ogilvie Hendren, Professor of Nanomaterial Risk Assessment and Integration and Implementation Sciences — Research-to-Action Multi-Disciplinary Projects, Appalachian State University

• Laura Howes, Director — Bass Connections, Duke University
• Bill Whitney, Assistant Vice Provost for Experiential Learning Programs — Creative Inquiry, Lehigh University
• Jennifer Wilking, Professor of Political Science and Co-Founder — Housing Research Group, California State University, Chico

Lunch + Discussion with students (MarketPlace)

During this informal lunch, we will be joined by approximately 10-15 students and recent alumni who have participated in project-based learning programs at Duke. Students will be seated (either individually or in pairs) at tables across the the MarketPlace space and will be eager to answer questions about their project team experiences and the impact of those experiences on their academic and professional trajectories. Once you've gathered your lunch, please join the table of your choice, and we encourage you to talk to students and each other about your experiences, perspectives and insights on collaborative, project-based learning.

Plenary Session 2: Scaling and Embedding Project-Based Learning in the Curriculum (Ballrooms A-C)

The goal of this session is to provide attendees with an overview of main components, challenges and strategies involved in bringing a program to scale. In particular, the conversation should touch on models for embedding project-based learning into curricular structures across disciplines and student levels; mechanisms and strategies for incentivizing faculty and students to participate; organizational structures and operational strategies for managing scaled/embedded programs and concrete examples of collaborative project-based courses and how they’re structured and taught.

Facilitator

• Juan Dominguez, Vice Provost for Academic, Curriculum, and Career Innovation, University of Texas at Austin

Panelists:

• Sandra Deacon Carr, Master Lecturer of Management Organizations and Faculty Director — BU HUB Cross-College Challenge (XCC), Boston University
• Edward Coyle, Professor of Electrical and Computer Engineering and Director — Vertically Integrated Projects Program (VIP), Georgia Institute of Technology
• Rob Gorbet, Associate Professor and Department Chair — Knowledge Integration, University of Waterloo
• Matthew Lassiter, Professor of History, Urban and Regional Planning — U-M History Labs, University of Michigan
• Kristin Wobbe, Professor Biochemistry and Director of the Center for Project-Based Learning, Project-Based Education, Worcester Polytechnic Institute 

Plenary Session 3: Fostering and Managing Community Engaged Research Projects (Ballrooms A-C)

The goal of this session is to provide attendees with an overview of how programs can effectively and equitably engage community partners. This includes a focus on strategies for helping faculty identify and connect with community partners, best practices for fostering sustainable partnerships, methods for sourcing projects from the community, guidance for training faculty and students to work with community partners, and models for funding community-engaged work.

Facilitator: 

• Nancy Grimm, Regents Professor, Virginia M. Ullman Professor of Ecology, Arizona State University

Panelists:

• Jackie Grutsch McKinney, Professor of English and Director of Immersive Learning and High-Impact Practices — Immersive Learning, Ball State University
• Jeff Partridge, Professor of English and Faculty Director — Liberal Arts Action Lab, Capital Community College; Abigail Fisher Williamson, Associate Professor of Political Science and Public Policy and Director of the Center for Hartford Engagement and Research — Liberal Arts Action Lab, Trinity College
• Heather Switzer, Associate Professor of Women and Gender Studies and Co-Director;  Juliann Vitullo, Associate Professor of Italian Studies and Co-Director — Humanities Lab, Arizona State University
• David Van Zytveld, Director — Center for Urban Research and Learning (CURL), Loyola University Chicago

Plenary Session 4: Resourcing and Sustaining Programs (Ballrooms A-C)

The goal of this session is to provide attendees with a better understanding of how federal funding agencies view the challenges and opportunities for project-based, community-engaged research involving faculty and students. This includes a focus on how such programs support agencies’ goals around community-based research and workforce development. It is not designed to provide a deep dive into specific funding vehicles, but rather to provide a big picture view of the landscape, as viewed by federal agencies, given their extensive engagement across higher education. We hope that participants will leave with a deeper insight into the priorities of major federal funding agencies and a sense of the types of activities that align with those goals. 

Facilitator:

• Steve Murray, Associate Director, Foundation Relations, Duke University

Panelists:

• Dorothy Castille, Training Coordinator, Office of the Director, National Institute on Minority Health and Health Disparity, National Institutes for Health
• John Cox, Senior Program Officer, Office of Challenge Program, National Endowment for the Humanities
• Daniel Denecke, Lead Program Director, NSF Research Traineeship and Innovations in Graduate Education, Division of Graduate Education, National Science Foundation

Resources:

• National Institute on Minority Health and Health Disparities Fact Sheet
• National Institute on Minority Health and Health Disparities Research Framework

Dinner + Action planning group signup + Gallery walk, continued (Ballrooms D-E)

Dinner is designed to be conversational and dynamic. Food and drinks will be arranged buffet-style in several stations, and you will be invited to move freely between the mix of sitting and standing tables to talk with each other about what you heard in the plenaries and where you plan to focus your action planning efforts.

Revisiting the gallery walk: At this time, you are also invited to reengage with the gallery walk. As you can, please revisit the prompts around the room, read what other participants have written and add your own ideas and insights. You might also consider taking photos of the posters that are of most interest to you so that you can revisit these ideas during your action planning work on day two.

Signing up for an action planning group: During dinner, you must also sign up for an action planning group. Outside Ballroom D-E, there will be a table with sign-up sheets with action-planning topics listed at the top. Please scan the suggested topics and write your name beneath one topic that is most interesting to you. Suggested topics include:

• Launching new programs: This breakout will explore topics such as models for new programs; building support and buy-in; piloting programs and collecting early evidence of impact; resourcing pilots; recruiting students; incentivizing faculty.
• Scaling programs: This breakout will explore topics such as recruiting and incentivizing faculty participation; recruiting students; sustainable resourcing; managing program quality; embedding programs into existing university structures. 
• Assessing program impact: This breakout will explore topics such as setting program goals; assessing impact on different time scales from short- to long-term; assessing impact on different audiences; developing consistent assessment practices across higher education.
• Building and managing community partnerships: This breakout will explore topics such as connecting with community partners; developing reciprocal and equitable partnerships; incentivizing faculty to engage in community-led research; preparing faculty and students for respectful engagement. 
• Scaffolding effective teamwork: This breakout will explore topics such as balancing content with project time; scaffolding project work; managing team collaboration dynamics; training for faculty on leading collaborative projects; grading and assessing student work.
• Interinstitutional and virtual collaboration: This breakout will explore topics such as opportunities and models for collaborative projects that span institutions or physical locations; best practices for virtual collaboration; building relationships between students and faculty and managing differing cultures and power dynamics. 

If you are interested in working on a topic that isn’t listed, you may propose your own topic and try to find other participants that want to work with you. Please try to frame any new topics broadly enough that others will be able to understand and identify with it, and please make sure that it is truly distinctive from the existing topics, which are designed to be quite broad. 

After dinner, our planning team will use these sign-up sheets to form groups of 6-8 participants to work together on day two. When you arrive on Tuesday morning, you will find these lists posted. Please note that you will still have the option to move to another group if you change your mind.

Breakfast (Marketplace) + Action planning group review (Ballroom A)

Action planning group assignments will be posted at the welcome table outside Ballroom A. Before you get breakfast, please review your breakout group assignment. If you wish to adjust your breakout group selection, please cross your name off your current list and add your name to another group. As you make changes, please keep in mind that the ideal group size is 6-8 people and some groups may be marked “closed” (e.g., if a group is limited to participants from only one institution).

Welcome and roadmap (Ballrooms A-C)

This brief welcome will provide an overview of the goals for day two as well as instructions and expectations for engagement. Once this concludes, all attendees will move to their assigned breakout spaces where they will work in small groups with a facilitator to tackle specific action planning challenges.

Phase 1: Opportunities and Goal Setting (Ballrooms A-E, Meeting Room C)

In this phase, each participant will identify an opportunity area and one or more goals to work on. Participants will consider issues, set goals, lay out context, share relevant information, consider impacts and outline best possible outcomes.

Phase 2: Roadblocks and Solutions (Ballrooms A-E, Meeting Room C)

In this phase, participants will outline potential obstacles to achieving their goal and brainstorm solutions for how to approach their challenge.

Lunch + Discussion across breakout groups (MarketPlace)

Phase 3: Action Planning (Ballrooms A-E, Meeting Room C)

In this phase, participants will outline concrete next steps to achieving their goals.

Phase 4: Cross-Group Sharing (Ballrooms A-C)

In this phase, participants will be invited to share key issues, approaches and ideas that they've discussed in their groups with other participants.